Privacy Policy

1. Introduction

This Privacy Policy explains how The Toc H Alison House Trust 1057232 (“we”, “us”, “our”) collects, uses, and protects personal information. We are committed to safeguarding the privacy of all applicants, beneficiaries, website visitors, and partners.

We are a grant‑making charitable trust based in the United Kingdom and we comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. The information we collect

We may collect and process the following types of personal information:

  • Contact details (name, email address, telephone number)

  • Organisation details (charity name, registration number, address)

  • Application information (project description, funding request, supporting documents)

  • Financial information (bank details only after a grant is approved)

  • Technical data (IP address, browser type, pages visited)

  • Any other information you choose to provide in your application or correspondence

We do not collect special category data unless you voluntarily provide it.

3. How we use your information

We use personal information to:

  • Assess and process grant applications

  • Communicate with applicants and grant recipients

  • Manage our grant‑making records

  • Meet legal, reporting, and audit requirements

  • Improve our website and user experience

We will only use your information when we have a lawful basis to do so, such as consent, legitimate interest, or legal obligation.

4. How we store and protect your data

We store personal information securely using reputable cloud services. We take appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access.

Only trustees and authorised administrators have access to application information.

5. Sharing your information

We do not sell or share your personal data with third parties for marketing.

We may share information with:

  • Trustees and advisors involved in assessing applications

  • Professional service providers (e.g., accountants, auditors)

  • Regulators where required by law

Any third parties are required to keep your information secure and use it only for the purposes we specify.

6. How long we keep your information

We retain application information for as long as necessary for grant administration, audit, and legal compliance. Typically:

  • Unsuccessful applications: up to 2 years

  • Successful applications: up to 7 years after the grant is completed

After this period, data is securely deleted.

7. Your rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate information

  • Request deletion of your data (where appropriate)

  • Object to or restrict processing

  • Withdraw consent at any time (where consent is the basis for processing)

To exercise any of these rights, please contact us using the details below.

8. Cookies and website analytics

Our website may use cookies to improve functionality and understand how visitors use the site. You can adjust your browser settings to refuse cookies if you prefer.

We may use basic analytics tools (e.g., Google Analytics or built‑in platform analytics) to collect anonymous usage data.

9. Links to other websites

Our website may contain links to external sites. We are not responsible for the privacy practices of those websites.

10. Contact us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

alisonhousetrust@gmail.com

11. Updates to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.